ComputerWoman Getting help for your business from any professional can be fraught with misunderstandings, problems, and frustration. Certainly dealing with technology providers is no different. There are some things you can keep in mind that will help you get the best service and results when dealing with your web developer.

In some ways, dealing with your web developer might seem to be a daunting challenge – he might sound like he’s speaking Latin with all the technobabble and acronyms tossed around. You might be a bit intimidated and feel stupid or uneducated. Let me assure you that you absolutely ARE capable of having a conversation with your web developer, and it’s actually her job to make sure you understand and feel comfortable. With that in mind, there are some things which will smooth the way.

Web Action Steps

Communicate your needs and problems clearly
When you are trying to describe something to your web developer, be as descriptive and precise as you can. If you have a problem, or see a bug on your website, make sure to tell your developer all the details:

  • when exactly do you experience the problem? (on a certain web page, after clicking something, etc)
  • what do you see? (if there is an error message, what does it say)
  • what browser and operating system are you using?

Provide visuals if you can – screenshots, examples of other websites you like, etc. all help your web developer see what you want

Be responsive to your developer’s requests for information and feedback
During website development and updates, you developer will frequently seek feedback from you – does the design look right, is the final text correct, is the site doing what you want… The sooner you respond, the sooner your developer can finish the project or move on to the next step. Also be sure to report bugs or problems as soon as you notice them. Correcting problems early is easier than dealing with them once dozens of other changes have been made.

Don’t be afraid to ask questions
If you don’t understand what your developer is talking about, ask for clarification! If you aren’t sure what your developer needs from you to move forward, ask. Assumptions can be dangerous, and your developer will appreciate your forthrightness.

Have reasonable patience
You shouldn’t expect instantaneous response from your web developer when you send a request. In most cases your web developer has many clients to work with and is often running the business as well. If you have an urgent request, make that clear in the subject line of your email, so your developer will have an easier time prioritizing it. Also recognize that some bugs and problems are very difficult to diagnose, and might take a while to find and correct. Calm gracefulness on your part will help the situation immensely. Also, realize that some things are outside of your web developer’s control – especially if your website relies on external services such as email service providers or shopping cart systems. Your web developer also can’t take responsibility for problems that stem from within your own computer. A good web developer truly wants you to be satisfied, so keep that in mind.

Recognize that your web developer is a person too
Sometimes your developer will make an honest mistake. Please be respectful and kind when dealing with difficult situations.

Take responsibility for your part
When problems arise, take a honest look at your own role – are you communicating clearly about what you really want? Are you giving enough time for changes and fixes to be made? Do you change your mind frequently or act indecisive? You don’t want to be seen as a “high maintenance” client who makes unreasonable demands.

Move on if you are dissatisfied
If you have one problem after many months or years of good service, let it go. If you see a trend developing, it might be time to look for a new web developer. It’s also a good idea to move on if you feel disrespected, or if your developer intentionally makes you look or feel stupid.

The quality of your relationship and communication with your web developer will be reflected in the quality of your website. Putting just a bit of effort into making it a productive relationship will be well-worth your time.

If you are currently in need of a web developer who speaks your language and can deliver a fantastic client-attracting website, contact me for a Get Acquainted call. I’d love to help you out.

Whole Web Impact & Gutsy Lady Coaching cordially invite you to celebrate the official launch of the brand new Gutsy Lady website.

on Wednesday, May 26, 2010 at 9:00 AM EST

Gutsy Lady Logo

The party will last for 24 hours from the start time. Please come and participate with us!

Cindy Giles knows from personal experience how difficult it can be to regain control over your life after going through a rigorous cancer treatment. Her mission is to help women regain their joy and feel empowered to live a life fully with passion and purpose.

Learn more about Cindy and Gutsy Lady Coaching at the Launch Party.

What is a "Virtual Launch Party"?

The Virtual Launch Party is something I created for my clients to celebrate the unveiling of their new website or blog. All are welcome to participate with us! Stop by for some virtual refreshments :-) and to check out a new website.

To participate in the Virtual Launch Party

  1. Visit http://www.GutsyLady.com anytime after the party starts (see date & time, above) and take a look around.
  2. Go to the party page:http://www.WholeWebImpact.com/client-portfolio/gutsy-lady-coaching.aspx and submit a positive comment using the form which will be available during the party.

Please come and show your support for Cindy and Gutsy Lady Coaching!

I hope to see you there!

Browsing in the dark A lot of people are afraid of technology. I don’t mean in the “HAL-the-computer-taking-over-the-world” sort of way, but a much more mundane sort of fear. Things that we don’t fully understand are often scary, and when the possibility also exists for something to go wrong, we can become especially nervous.

Many people have said to me things like “I’m not good with computers” or “I don’t understand technology.” A few people have even admitted to being technophobic or a Luddite. For some people this is a source of embarrassment, but others are almost proud of their aversion to the world of ones-and-zeros.

No matter what your personal feelings about technology are, if you are running a business in this modern world, you will need to come to terms with your technology. Most people understand this. Some sigh and accept computers into their offices as a necessary evil. Others are intrigued and excited about how modern technology can help them manage and market the business more effectively and efficiently.

The good news is that it isn’t that difficult to become more comfortable with computers and more capable. There are some simple things that will help you improve your relationship to the technology you use every day. Simple attitude and behavior changes can take you far.

Web Action Steps

  • Become curious
    When you are using a new computer, application, or online service, give yourself some time to poke around. Look at all the different menu options and toolbar buttons. Click and right-click on things to see what they do. Explore the “options”, “preferences” or “settings” and make adjustments to suit your needs. You will usually learn more organically and get more out of your tools if you can open your mind.
  • Research and learn about your technology
    If you don’t know how to accomplish something, a web search is likely to turn up more than enough tips and how-tos to get your started. If you are using a new program, see if there are any “Getting Started” tutorials – either in the “Help” section or on the manufacturer’s website. Skimming the “User Guide” can also provide a helpful overview. For more complex programs, there might be a hard-copy book published.
  • Be prepared
    Insurance is the best way to have more confidence in using technology. Create a comprehensive backup system for your personal files, and always save installation disks and setup files in case you need to re-install a program.
  • Don’t freak out if something goes wrong
    Most applications include confirmation message boxes (“Are you SURE you want to delete that?”) to keep you on the right track. Many also allow you an “Undo” option. If you ever do something that doesn’t turn out the way you had expected, pause, and look for the undo option. Frequently this will fix it right up. Keep in mind that software and hardware can crash, networks can be down, bugs exist, etc. and recognize that it isn’t the end of the world. After all, you do have your backups, right?
  • Get help from experts
    Though more expensive than DIY, the time and anxiety saved can be worth it. If you really don’t know what you are doing, find someone who does, and get them on board to help you out.
  • Relax
    Most likely you are not going to blow up your computer in any serious way while doing your day-to-day tasks, and keeping up-to-date backups and the contact information for some trustworthy web techs can give you huge peace-of-mind. Bad things will happen occasionally. Perfection isn’t an option. Most people who deal with technology on a regular basis realize that mistakes happen, things break down, and there is generally always a way to get things running smoothly again.

By overcoming your fear and aversion to basic technological tools, you can accomplish more in your business and personal life. You don’t need to know everything about every piece of software out there to benefit immensely.

If using technology for your business is something that interests you, and you’d like to work with someone who can explain things in language you can understand, get in touch and let’s see how I can help you.

iStock_000011796570XSmall If you have a website or get to chatting with someone who has a website, it’s likely that at some point the question of “So, how many hits do you get?” will come up. The answer is supposed to reveal something  about the popularity of the website in question, but confusion around such terms as “hits” clouds this significantly. What exactly does a “hit” indicate, after all?

Another thing to consider is whether counting hits or even just “traffic” means anything about the business success of a website. After all, it’s better to have 100 visitors a month, of which 20% engage with your business (sign up for your e-zine, hire your services, buy your products, etc), than 10,000 visitors a month, none of whom engage with your business. This is called your “conversion rate” – the percentage of people who come to your site and follow through on some desired action.

Generally, you want to be always striving to improve your conversion rate, even before you bother to go after more traffic, since traffic that doesn’t convert to customers is just wasted bandwidth. You can improve your conversion rate by having clearer calls to action, more compelling website copy and offers, etc.

But, back to traffic. You should have some way to easily see statistics about visits to your website. Many hosting accounts include some sort of web stats software, usually accessed via a custom webpage with your log-in information. You can also install your own web stats software or service, which has the advantage of giving you more control over what is being tracked.

One such service is Google Analytics, which has no cost to set up and use. One big advantage of Google Analytics is that you can set up “Goals” to track conversions for. For example, you can track how many people sign up for an e-zine, or fill out a lead form, or complete a shopping cart purchase. Also, since this can be linked to your AdWords account as well, you can actually see which of your ads and keywords are generating the best conversions. I highly recommend you set up Google Analytics on your website if you haven’t done so already, even if you have web stats provided by your hosting company.

Once you’ve got your web stats tracking installed, after a week or so you might want to check out how your site is doing. To help you understand what all these statistics represent, here is a brief glossary:

Hits – A hit is just a request for a file on your website. The thing to keep in mind is that a lot of hits doesn’t really mean anything, since a single visit to a single page might generate many hits: one hit for the html file of the page, one hit for each image on the page, one hit for any linked files (such as CSS, JavaScript, audio, video, etc). That single visit could generate dozens or even a hundred hits! For this reason, “hit” data isn’t very useful, and you should be wary of anyone who brags about the “thousands of hits” they get to their website.

Page Views – A very useful measurement, a page view is tracked every time a page on your site is requested. Looking at page view data can tell you helpful things like:

  • What pages are most popular?
  • How long do visitors stay on each page?
  • How many visitors leave the website after viewing a certain page?
  • How many visitors entered your site on a given page?

Visitors – This is the true measure of your site’s popularity. This number indicates how many actual people have come to your website. Generally you can also get an idea of how many people are repeat visitors, and how many are unique, though it’s difficult to track these for certain, since if people regularly delete their browser cookies (which are used to track return visitors), the numbers will indicate fewer return/more unique visitors. In general, though, this is a good indicator to use for your judgments about whether you are getting more or less “traffic”.

Take a look also at your “traffic sources” or “referrers” reports. These will tell you how your visitors come to your site. There are three main ways you will be getting visitors:

Direct – this means that there is no known referring website so either your visitor typed in your URL into the address-bar directly, or they have your site saved as a favorite/bookmark, or they have clicked a link in an email that they were not viewing via a web browser (for instance, if they use Outlook, Eudora, Mac Mail, or another desktop program to read their email).

Referring Site – there was a link to your site on another website or the link was clicked from an email being viewed via webmail in a browser window.

Search Engines – if someone did a search and then clicked your page in the results. With this you can also view the keywords that generated the search. If you are using Google Analytics, you can also view data about your traffic from AdWords campaigns separately.

Analyzing where you get the most traffic from, and the best converting traffic, will help you know where to spend more resources promoting or advertising your site. It will also help you to know how effective your ad campaigns and PR efforts are.

Other things to check out in your stats:

  • What browsers and operating systems are your visitors using?
  • How fast is their connection speed (Dial up, DSL, etc)?
  • What country are my visitors from?

Web Action Steps

  • Check out what sort of web stats your host provides
  • Set up a Google Analytics account for your website
  • Set up Conversion Goals in your Google Analytics account for the major calls to action on your site.
  • Take a look at your web stats regularly – once a week or once a month are good places to start.
  • Tweak your promotion strategies and your website content based on what you are seeing, and check for positive changes.

If you are having a hard time setting up or understanding your web stats data, or need help deciding what strategy changes should be made based on your analytics, contact me for assistance.